SFG20 has created a set of maintenance task schedules and work instructions specifically for the healthcare sector that are aligned to the Health Technical Memoranda (HTMs). HTMs provide guidance and advice on the design, installation and operation of specialised building and engineering technology used in the delivery of healthcare. There are over 100 SFG20 healthcare schedules that have been built on the core elements of SFG20 and the requirements of the HTMs, combining current statutory requirements, industry guidance and best practice, specifically designed for hospitals, NHS Trust, dentists, vets and doctors surgeries.
SFG20 and HTMs are made available through a web portal and gives each user a dynamic set of standards available for download in a PDF format based on their subscription. It is updated in line with the standard itself, allowing its users to carry out maintenance tasks and maintain assets compliantly. SFG20’s technical consultants continually monitor and review all legislation and best practice to ensure their library of maintenance tasks are current. Subscribers can even receive automatic change notifications via email.
IBM Maximo is a leading Enterprise Asset Management Solution used by asset-intensive industries worldwide. It allows organisations to store and manage information on their physical assets from equipment and devices to installations and buildings. Maximo contains modules including Inventory, Purchasing, Location Management, Service Requests and Work Management, as well as functionality for Reporting, Key Performance Indicators, Service Level Agreements and Contracts.
The Work Management module includes areas of functionality that link in seamlessly with SFG20:
IBM Maximo is designed with the flexibility to integrate with other data and platforms. SFG20 data can be easily integrated and used within the system with BPD’s adaptor. This allows the user to upload industry compliant pre-defined work schedules, maintenance plans and other information directly into Maximo. However, to manually update these work schedules takes a lot of effort and resource – this is required on a regular basis due to compliancy.
Recently, it took a large UK Facilities Management client over 150 working hours to manually update 425 Job Plans in Maximo. As one of the most significant FM service providers in the UK, they are passionate about using technology to improve performance, accuracy and use of resource.
“Moving forward, we don’t want to waste time and resource on manual activity that can be automated. We have got to start using technology better; working with APIs and organisations like SFG20 and BPD Zenith to fully automate manual processes…”
From a contractual compliance perspective, it is important that this FM Service Provider can demonstrate to their clients that they are adhering to SFG20 regulation. To achieve this, all required SFG20 tasks are mirrored in the Job tasks section of Maximo. They are carried out and completed by the engineer and accessed through their mobile devices using Maximo Anywhere. Anywhere provides the required data and reporting to demonstrate compliance to specification.
In our SFG20 schedule example of Heat Exchangers, we see 19 tasks made up of 1-, 3-, 6- and 12-month tasks that all must be completed in the specific time to remain complaint.
Each task has detailed information below corresponding to each task including Criticality, Frequency, Skillset, Action and Notes. This information has to be copy/pasted into the relevant sections in Maximo’s Job Tasks.
Entering all required Job Tasks manually is extremely resource and time intensive. It is a case of copying and pasting each individual task and all the corresponding information. This took two members of the maintenance team two weeks to upload 425 Job Plans and was an expensive, tedious and frustrating task – prone to human error. As these maintenance plans and schedules must be checked and updated constantly to remain compliant, this was not a one-off exercise.
Once all of the information has been entered into the Job Tasks section of Maximo, work orders can then be created and carried out by engineers in line with contractual compliance.
To ensure compliance, tasks can be automated as work orders and sent directly to the engineer’s mobile device. This captures all aspects of the work carried out from beginning to end. ‘Complete Work’ is pressed when the task is complete – with all data captured correctly and securely. Data is also available for compliance reporting and analytic purposes, as and when required.
BPD Zenith’s SFG20 EAM Integration Adaptor not only takes care of the synchronisation of your subscribed SFG20 schedules and plans with your EAM system but it regularly checks to ensure you’re fully up-to-date and compliant with the latest legislation. It updates or creates new Job Tasks where required, allowing automation of Work Orders, Reports and many other processes as well as peace of mind.
Most importantly, solutions from BPD continue to ensure you get the most out of your Maximo system (and SFG20 subscription)
We recently hosted an online event in conjunction with BESA/SFG20 exploring the advantages and benefits of integrating SFG20 with an EAM/CAFM system – this has been our most popular webinar this year so far and is now available to watch back on demand HERE!
(You can also view further On-Demand content HERE)
Alternatively, to find out more about the SFG20 & IBM Maximo Integration Project, you can CLICK HERE for more!
If you’d like to chat about SFG20 or other solutions, please get in touch using any of the links – we’d love to hear from you!